Terms of use and Privacy Policy of the Learning Agreement Tool of the European University Foundation - Campus Europae

The use of the Learning Agreement Tool of the European University Foundation - Campus Europae, hereinafter referred to as EUF-CE, is subject to the terms of a legal agreement between you and the EUF-CE. The present document contains the agreement and explains its terms of use. These terms are referred to below as “General Terms”. This document also contains the basic Privacy Policy rules of the learning agreement tool of the EUF-CE. Before registering in the Learning Agreement Tool in order to use its services, you must read this document and agree to the General Terms and Privacy Policy. The EUF-CE reserves the right to change the General Terms and Privacy Policy and you are responsible for regularly reviewing them.

1. Acceptance of the General Terms and Privacy Policy
You must accept the terms: (A) By clicking the register button you accept the General Terms; or (B) By directly using the learning agreement tool of the EUF-CE. This means that you agree that the EUF-CE will treat your use of the learning agreement tool services as acceptance of the terms. Please bear in mind that you may not use the learning agreement tool of the EUF-CE if you are not of legal age to form a binding contract with the EUF-CE. By accepting this document you agree not only to the General Terms, but also to the Privacy Policy here contained. We recommend that you print or save a copy of the present agreement containing the General Terms and Privacy Policy. Please note that for the time being, the learning agreement tool works with Google Chrome.

2. The information collected
We will only collect personal information about you and given by you when you register in our database. You are responsible for the content of the information provided and you are also requested not to create an account for someone other than yourself, as well as not to create more than one personal account profile. We decline all responsibility for any data loss or related system problems. You can request all the information we have about you by contacting us at 31 rue du Parc, 5374 Munsbach, Luxembourg. You can delete your account from the learning agreement tool of the EUF-CE by sending an email to contact@uni-foundation.eu. When the information or account is deleted we make sure that we delete all concerned information.

We cannot be held responsible for the improper or illegal use of your accessible information by other users - please be careful to manage this information adequately at the moment of your registration. Some of your personal information, such as name and surname, email address and other contact information, gender, nationality, studies, home university and country, host university and country where the exchange mobility programme is undertaken, as well as other information concerning your curriculum can be made accessible to higher education institutions or European agencies.

3. Purposes for which we use information about our users
Your information is held by the EUF-CE via our website and the Learning Agreement Tool application. We collect information about our users for a variety of purposes. These include: to enable you to prepare, negotiate, approve and manage your learning agreement (therefore, we might share data about you with receiving and sending institutions based on the university name provided and Erasmus code); to inform you about the on-going activities of the EUF-CE and the Erasmus Student Network ASBL and for research and statistical analysis on student mobility and how the learning agreements are managed.

4. Privacy Policy
We may disclose aggregated but not individual statistics, such as the number of users we have, their average age, location, etc. We will not provide information about you as an individual (as opposed to aggregated information) to third parties. If you give your consent, we may send communications to you to provide information and services that you have indicated may be of interest to you. We may store certain personal information and use it to offer you personalised services and information through our systems. If you have given consent and you want us to stop providing such services to you, you can send an email to contact@uni-foundation.eu. We may also disclose or access your account if required to do so by Law or other governmental body.

5. Security
Keeping information about you secure is very important to us. However, no data transmission over the Internet can be guaranteed to be totally secured. As a result, while we strive to protect your personal information, we cannot ensure or warrant the security of any information you send to us and you do so at your own risk. The EUF-CE will take precautions to protect against the loss, misuse, and alteration of your user data under our control. Only authorised members and subcontractors will be given access to the information you provide us. It is our policy that you will only receive information from organisations such as educational institutions in accordance with the preferences expressed by you. You are ultimately responsible for the security of your login ID and password. Please take care when using and storing them. We recommend that you do not divulge your password to anyone. You should log out of your account at the end of each computer session to ensure that others cannot access your personal information, especially if you share a computer with someone else or are using a computer in a public place, like a library or Internet café. Do not forget that you are responsible for the use of your account.

6. Cookies
Our website uses cookies to keep track of a user's session. Cookies are commonly used to gather targeted user profile information so that we can serve the users’ interests more efficiently. Although some website operators use cookies to generate consumer profiling information to be sold or transferred to third parties, it is the policy of this website never to share information collected using cookies. In addition, by using cookies we make the EUF-CE account easier to use, namely by storing your login ID so it is easier for you to login when you open another session. However, we do not store your password. You can remove or block cookies using the settings in your browser. If you do so, we cannot guarantee that your experience with the website will be as good as if you do allow cookies.

7. Transferring your information abroad
Information you supply to us, whether submitted by you via this or other websites (or other communications, such as registration forms) will only be transferred abroad by us if adequate measures to safeguard their security and integrity are taken.

8. Copyright
The content of the EUF-CE account may include text data and multimedia items (such as texts, drawings, graphics, logos, icons, images, audio and video material, photographs, and programmes), which are protected by the provisions of national and international law applying to intellectual property. The textual data and multimedia items are the exclusive property either of the EUF-CE or of their authors. The user must respect the intellectual property rights held by the EUF-CE and third parties, without prejudice to the rights and exceptions provided by any binding provisions. Reproduction of textual data and multimedia items which are the property of the EUF-CE or of third parties and for which the EUF-CE holds the rights of use is authorised for non-commercial purposes only, provided that the entire item is reproduced and the source is acknowledged. The user undertakes not to delete or change the indications of the author or the source and not to seek to circumvent the technical measures put in place to protect documents and multimedia items, such as print or download restrictions and visible or invisible tagging. Any infringement may lead to civil and criminal proceedings, and the removal of the account. For any doubt on the identification of the right holders or as to the conditions of use of a particular item, as well as to communicate any information or to report any mistake, please send an email to contact@uni-foundation.eu.

9. Location of the data
We take reasonable measures to protect student information from unauthorised access or against loss, misuse or alteration by third parties. All connections are encrypted and authenticated using secure protocols; encryption is also used in the links circulated through the email notifications. The data collected is stored on servers located in Ireland and Germany and may be stored on servers in other countries within the European Union. The respective databases are registered with the Luxembourg National Committee Data protection and the legally binding terms of use forbid the EUF-CE to disclose student data to third parties (sending / receiving HEIs not included). The headquarters of the EUF-CE is located in Luxembourg: 31, rue du Parc, L-5374 Munbach, RCS Luxembourg G190.

10. Responsible body
The manager of the treatment of your data is the Secretariat of the EUF-CE. Specific processors may treat the data on behalf of the manager. If you have any questions about the General Terms or this Privacy Policy or how we use the personal information we have about you, please feel free to contact us at contact@uni-foundation.eu or write to EUF-CE, Chateau de Munsbach, 31, rue du Parc, L-5374 Munbach, Luxembourg.